PINEY RIDGE'S SPRING FLING!!
April 21, 2012 (Time TBD)
The list of Silent Auction items will be posted soon!
Piney Ridge families look forward to one of the largest events of the year - Spring Fling! This event is held every spring and includes
carnival type games, silent auction, fifth grade challenge, cake walk and many other fun activities and entertainment. The committee consists
of approximately 14 parents who participate in the following subcommittees and tasks. The committee meets about 5 times to plan the event.
Many more volunteers are required (50-70) to do various tasks before the event, handle set up, day of event, and tear down. The committee
coordinates and relies rely on many middle school and high school volunteers.
Date of Event:
April 21
Committee Chairs:
Linda Grasley and Kelly Granata
Theme:
TBD
Position Descriptions:
Chairperson:
This position can be done by one, two or three people. The Chairperson(s) serve as the leader of the group. Some of the duties in the past have been to secure the
Use of Facilities, act as the PTA Liaison, coordination of school Janitorial Staff, and arrangement of Acknowledgements for teachers and staff who helped with Spring
Fling.
5th Grade Challenge (2): This subcommittee will require two people. The subcommittee plans a competition event between all 5 classes of the
fifth grade which includes trivia and race like games. The competitions hinge on the theme of the year. Coordination with classes and teachers
is needed. This event is a memorable time for the 5th graders.
Bake Sale (1): This subcommittee is usually planned by one person who requests baked goods to be donated by parents and teachers, purchases drinks,
and takes in cakes for cake walk. Coordination with cafeteria is needed for space and ice. This subcommittee requires a few other people to help
take in baked goods and label for sale.
Bingo (1): This subcommittee is coordinated by one person. Bingo cards are printed up. Bingo prizes are purchased and donated - may coordinate
through Games/Prizes and Silent Auction. WebKinz have been the most popular over the years.
Entertainment/Vendors (1): This person coordinates the booking of food vendors and entertainment. Vendors and entertainment used in the past have
been Aw Boys Fries, Lynette’s Luncheonette, Rita’s, Dreyers (donated with our scoopers), Dancing Debinskis, Singsations, band from school or
Crossfire. Entertainment schedule is to be coordinated. This person could also coordinate Bus shuttle, Church Parking, and Cake Walk (work with
Bake Sale coordinator on cakes).
Front End/Office Manager (1-2): This subcommittee can be two persons who are able to get into the school during the day. Any copies of papers needed
for distribution to students/families are coordinated through this subcommittee. Each flyer must first receive approval (initial) from Mrs. Covino.
Then the copies are distributed to classes for children to take home. This person would also commandeer goodie bags. We have received 500 from Long
and Foster in the past. This person will also design and make passports and coordinate pre-sale ticket coordinate with Mrs. Herdon.
Games/Prizes/Arts and Crafts (2):
This is a two or three person subcommittee. The committee owns some games. They must be looked at for repainting to coordinate with the year's theme,
and the possibility for making new games. Additional games must be rented to make a total of 12-15 games. Some rental companies will also handle prizes
as well. But it seems to be cheaper to order prizes from companies like Oriental Trading and Rhode Island Novelty. If prizes ordered, the prizes must be
sorted by size depending on skill level of game. The number of tickets per game must be decided. Game instructions must be written up for volunteers.
With prize orders, other committee supplies as well as arts, crafts and body art supplies may be ordered too.
Hoopla (1):
This subcommittee is new this year. It will be run by one or two people to create excitement the week leading up to the Spring Fling. It includes working
closely with the Box Top event, setting up the display in the hall, coordinating a drawing from Top Dog kids for all access pass for one child per grade,
dialogue for kids on the morning announcements and anything else that will get the school excited for the event.
Silent Auction (2):
This subcommittee is led by two people and 2-4 additional people assist. Donation items and services are collected from businesses, teachers, and school
families. Baskets are created by theme. This year utilize class parents and strategies learned from other PTAs.
Volunteers (2):
This subcommittee recruits teacher, parent, Middle School and High School volunteers for the day of the event. A schedule of volunteers is created. A
volunteer station plan is developed and carried out for the day of event. This subcommittee also provides volunteers with service hour forms.
Budget Coordinator:
Keeps track of and publishes a report of all expenses and income.
Decorations:
Purchases, makes and works with Art Teacher to obtain decorations in the theme of the year.
Public Relations:
Writes and sends out detailed information about the Spring Fling event on Alert Now and to local papers.
Secretary:
Takes meeting notes and distributing to all committee members.